Resilience Shift Terms and Conditions

Please find below a summary of our terms and conditions and Data Privacy Statement.

For full information please email us at [email protected]

 

Standard grant agreement:

A standard grant agreement between Arup, on behalf of the Resilience Shift, and the selected Collaborator will be issued to any Collaborators wishing to engage with the Resilience Shift initiative.

The standard agreement is based on the Head Grant Agreement that Arup has signed with the Lloyd's Register foundation for the creation of Resilience Shift.

Communications

The Resilience Shift encourages its collaborators to announce grants and the outputs and outcomes produced as a result from the grant activities. Grantees or sub-consultants will be asked to coordinate with the Resilience Shift and promote the dissemination of project milestones and output using, for example, publications, events, blogs and social media.

External publicity that you would like to produce, including online or offline press releases and statements, will be reviewed by our communications staff before being published. You will be free to use social media to disseminate the Resilience Shift activities, and we encourage you to do so in order to expand the outreach of our activities.

You will be asked to contact us prior to using logos or trademarks for the Resilience Shift, Arup and/or Lloyd's Register Foundation for external publicity.

Intellectual property guidance

The overall goal of the Resilience Shift is to make all outputs of RS funded activities publicly available in order to maximise the benefit to society from the IP arising from our collective activities.

Where a grantee or sub-consultant is providing any background Intellectual Property, these rights will of course remain with the original owner. We aim to adopt a flexible approach to IP and will discuss specific details on a case-by-case basis.

Milestones and deliverable schedule

Prior to appointing a grantee, The Resilience Shift will need to ensure that the issued grants will be spent in line with the purpose and objectives of the initiative. In order to fulfill this objective, Grantees will be asked to submit a description of the project outputs, milestones, deliverables and due date. This is not required for the initial submissions to an Expression of Interest.

Tax

Proposals should always be submitted without VAT.

Reporting requirements

In line with the requirement to demonstrate how the grant funds are being spent in accordance with the Resilince Shift purpose, Grantees will be required to include reporting in their grant agreement schedule of work. The reporting will report progress against the milestones and deliverables schedule submitted in the grant agreement. This reporting will include:

  • A simple monthly update on the project progress. This can be in the form of a monthly conference call, face-to-face meetings or written reports of progress, to be agreed with the Resilience Shift team when formalising the Grant Agreement.
  • A detailed report on the conclusion of each project phase and recommendations on the next phase of the work. The timing of this reporting will depend on the project schedule and will be agreed with the Resilience Shift team prior to the signature of the grant.
  • For multi-year grants, an annual progress reporting due September / October, to be agreed with the RS team when formalising the Grant Agreement.

 

Grantees will also be required to submit financial reporting in order to demonstrate the expenditure of the grants funds in accordance to the Grant purpose. The Resilience Shift will allow grantees to submit reporting in line with their own reporting cycles as much as possible.

Selection of competitive calls for proposals

An independent Technical Advisory Group (TAG) has been created to conduct independent peer reviews of grant proposals and outputs. By appointing the TAG, the participation of Arup (and Lloyds Register Group (LRG)) in the granting process can be guaranteed while maintaining the integrity of the programme, as the TAG is independent of the two organisations. Any competitive calls for proposals will be, therefore, independently reviewed by the TAG, which will recommend the appointment of the most successful grant applications.  

The selection criteria for competitive calls for proposals will be defined on a case by case basis and advertised at the moment of issuing the call in our website.

Standard payment terms and invoicing instructions

The Grant will be paid by installments as follows:

40% upon contract signing

40% upon successful completion and submission of an interim deliverable (to be agreed on a case by case basis)

20% upon successful completion and submission of a final deliverable (to be agreed on a case by case basis)

Our website

Copyright
The contents of this web site are protected by copyright and other intellectual property rights under international conventions. No copying of any words, images, graphic representations or other information contained in this web site is permitted without the prior written permission of the webmaster for this site.

The contents of this web site are for general information purposes only and are not intended to be relied on by any user for any purpose except when clearly stated. The Resilience Shift accepts no responsibility for loss which may arise from accessing or reliance on information contained in this site.

The Resilience Shift accepts no responsibility for the content of any external site that links to or from this site.

Linking to other websites
Our website or marketing email messages sometimes include links to other websites which are not within our control. Once you have left our website or email, we cannot be held responsible for the content of other websites or the protection and privacy of any information which you provide to those websites. You should exercise caution and look at the privacy statement applicable to the website in question.

Data Privacy Statement

The Resilience Shift protects the privacy of individuals when handling any personal information and is compliant, as far as reasonably practicable, with relevant data protection and privacy laws by adhering to the following principles:

  • Being transparent about the collection, use and disclosure of personal information
  • Collecting and using personal information fairly and lawfully
  • Only collecting personal information that is required and only keeping it for as long as is necessary
  • Keeping personal information accurate and up to date
  • Respecting the privacy rights of individuals granted by privacy laws
  • Keeping personal information secure.

 

Implementation

  • We commit to keeping abreast of all applicable data protection/privacy laws of the jurisdictions in which we operate.
  • We ensure that all of those working for us and on our behalf are aware of the obligations set out in this statement.
  • We have set out clear processes to raise concerns about how we process personal information and for resolving any such concerns.
  • Our privacy notices are clear, accessible and give sufficient information about how we use and share personal information and where personal information can be updated or corrected.
  • Personal information no longer needed for its original business purpose is deleted/destroyed unless we have a legal obligation to retain personal information for a certain period.

 

What information do we collect?

When you use our website, please bear in mind that we may collect the following information:

  • the areas of the website that you visit
  • information about your computer, such as which browser you are using, your network location, the type of connection you are using (e.g. broadband, ADSL etc) and your IP address

 

We do this by using cookies, which are small files that help us track how our visitors use the website.

We ask for the following information when you subscribe to our blog round up and newsletter:

  • your name
  • organisation name
  • email address

 

We may also add to this with information from telephone calls and/or other correspondence with you to help us build our knowledge about our engagement with you.

 

What do we do with the information we collect?

  • The information we capture is used to keep in touch with you and to build our knowledge about audiences interested in the work of the Resilience Shift programme.
  • This helps us to understand when it is appropriate to reach out to you if we believe you will be interested in working with us or interested in news about our programme and its activities.
  • We will store this information during the life of the programme or as required by individual project activities. It is stored in the Resilience Shift programme area on the secure Arup network. We store mailing information – your name, organisation and email as a secured list on Mailchimp for email purposes.
  • We may share your personal information with companies acting on our behalf who will only use the information to provide that service.

 

How to get copies of or amend the information we have collected

You may request details of the personal information that we hold about you under data protection laws. If you would like a copy of the information held about you please write to us at [email protected]

If you think any information we have about you is incorrect or incomplete, please email us as soon as possible. We will correct or update any information as soon as we can.

 

Removing yourself from our list of blog and newsletter subscribers

If at any time you do not want your information used by the Resilience Shift please contact us at [email protected] or follow the unsubscribe link in one of our email messages.

 

Notices on our site and subscription box inform users as follow:

When you first come to our site:

We use cookies on our website. By continuing to use this site, without changing your settings, you consent to our use of cookies in accordance with our Data Privacy Statement.

When you subscribe to our blog and newsletter:

Marketing Permissions

The Resilience Shift will use the information you provide on this form to be in touch with you and to provide updates and marketing. Please confirm that you would like to receive emails from us.

Receive email [tick box]

You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at [email protected] We will store your name, organisation name, email, and other contact details if you have provided them to us. We will add notes about your involvement with the Resilience Shift to help us understand what is relevant for you and where you may wish for us to contact you about our opportunities or activities. We will keep them for the duration of the Resilience Shift Programme. For more information about our privacy practices please see our Resilience Shift Data Privacy Statement. By clicking below, you agree that we may process your information in accordance with these terms. 

We use MailChimp as our mailing platform. By clicking below to subscribe, you acknowledge that your information will be transferred to MailChimp for processing. Learn more about MailChimp's privacy practices here.

When you receive a blog notification or newsletter (sent using Mailchimp) the footer includes the following:

Want to change how you receive these emails?
You can update your preferences or unsubscribe from this list.